my pitas page

A: When I did the NEILSA bills I used the Invoice date, you may use any date as long as you use a consistent date for each month.

Q: If my Internet and Phone are on the same bill (same company) do I need to split them into two?

A: You will not be bothered with having to deal with e-rate for this application round.

There seems to be some confusion brought on by some Service Provider employees who have stated that the service provider has not received Form 470, 471 or 486 from the Consortia. We they haven’t, because each of those forms clearly states that it is to be sent to Schools & Libraries Division of USAC.

For your information here are the rules regarding the 3 main forms and their status. for the Funding year July 2004 – June 2005. I have added a NOTE or two for your information.

Form 470 Application Number: 325380000466629

Applicant's Form Identifier: Con470FY04

Application Status: CERTIFIED

Posting Date: 11/14/2003

Allowable Contract Date: 12/12/2003

Certification Received Date: 11/14/2003

NOTE: “No person associated with a Service Provider should ever sign the Form 470 or Form 471. There should never be a situation where a person is authorized by an applicant to make decisions for the applicant and at the same time be associated in any capacity with the Service Provider who submits bids in response to the Form 470 and appears on the Form 471. If such a relationship is discovered it may lead to enforcement action and denial of funding”. FROM: http://www.sl.universalservice.org/vendor/manual/chapter5.asp

Until the Form 471 has been approved by SLD it is not available to Service Providers

The Form 471 for the Consortia is “In Review” as of 01/20/2005, until such time as it is approved it is not open to inspection by service providers, in theory; once the FCDL (Funding Commitment Decision Letter) has been sent to the applicant, the service provider gets its own copy of the Form 471 data, then the Form 471 is available for inspection and the applicant has to file a Form 486 to get funding flowing, service providers also get a copy of this Form directly from SLD. The Form 486 tell the service provider it is OK to provide discounts or accept B.E.A.R. Form (the Consortia does NOT do B.E.A.R. Forms).

NOTE: The reason the Form 471 has not been approved, 13 months after being submitted, is quite simply the Item 21 attachments provided by the TelCos are not adequate, phone bills do not make an adequate Item 21 attachments. Despite repeated requests for adequate Item 21 attachments, for sample see

we still do not have them. One service provider, who should have known better, sent a copy of their entire tariff filing as an Item 21 attachment – useless.

So for the last several months the Consortia staff have been attempting to explain to PIA (like internal auditors) what should have been supplied by the service providers, it is VERY frustrating and annoying.

A> You will need to send a copy of your August 2003 phone bill, Send all the pages.

If you have more than one phone company send the complete bill for all companies.

B> You will need to send a copy of your October 2003 ISP (Internet) bill, Send all the pages.

How the figures in the database will be used: SLD requires that an average bill be used for applying for funding. The amounts you have entered in the database will be used to determine how much the Consortia requests for your funding next year.

1. Enter the total amount due for the month, DO NOT include any discounts, late fees, equipment rentals and so forth. This replaces the sending in of monthly bills.

Your service provider may call the amount different things but what you need is the total charges for the month.

For example Iowa Telecom Services calls it “Current Charges” whereas Qwest calls it “New Charges”. Whatever it is called it is the total of the charges for just the one month without late fees, additional listings and so forth.

2. Try to keep current with postings as SLD could check the database at any time and reduce or cancel your funding request based on the average they find posted.

3. Notify the NEILSA e-rate Consortia of any changes in your Service Providers or changes in your services, added/dropped lines “special discounts” from service providers and so forth.

4. If you share services with any other city department, or anyone else, you MUST notify the NEILSA e-rate Consortia.

If you have an additional provider not listed above, please enter that information below:

Screen 1: In this box you will enter your Special code and click “Enter” which will take you to

Screen 2: which will display your Special code in one box and your city in the second box
If this information is correct please [click on] {Continue box}
If this is not correct, [you will be directed to] click here to go back.

Screen 3 which is where you enter the information when you have entered the data click on “Post Payment”

Note that if you have a second phone company or ISP there is a place to put your seperatly billed additional company for example Long Distance or dial-up ISP, cell phone whatever.

If you have a fourth company please contact Ken for information about how to add additional service providers.

On February 2, 2005 we will enter your averages, as posted to the database, in the Form 471 .

This information minus certain key information will be posted on the Consortia Blog, we will also try to post to the Consortia Blog other information that will be of interest to Consortia members. It might be wise to set a time in your schedule to check the Consortia Blog each week. The Blog is at: http://fridaynotes2.pitas.com/

Postings to the Blog will be on a as needed basis and will duplicate any important information that you need. Vital information will be e-mailed to you so make certain your e-mail is current, failed e-mail will be backed up by fax. It is important that you keep your fax on and connected 24/7 and your e-mail address current. Failure to do so could lead to loss of e-rate funding.

Ken Davenport - Information Access & Management Specialist
Member of ALA- E-rate Task Force
Iowa - e-rate state coordinator (one of several).
NE Iowa Library Service Area
NEILSA E-rate Consortia Director
A "technological protection measure" does not necessarily mean a filter.

Bylaws

*************************PROPOSED BYLAWS -- Please edit and make comments to davenport@neilsa.org THANKS (:-{}}} Ken

ARSL BYLAWS COMMITTEE Revised 03/31/03 4/28/03

Tip-o-the-hat to:
Linda Heuertz
Shannon Lang
for their suggestions and corrections.

Table of Contents
Article 1.Name
Article 2.Object
Article 3. Membership
Article 4.Meetings
Article 5.Officers
Article 6. Executive Board
Article 7.Committees
Article 8.Parliamentary Authority
Article 9. Protection of Tax Exempt Status
******
Article 1. Name
The name of this association shall be the Association of Rural & Small Libraries.

Article 2. Object
The Association is established exclusively for charitable, educational and scientific purposes. It shall be incorporated under the laws of Pennsylvania and conducted as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) to promote librarianship, to develop and increase the usefulness of small & rural libraries, to cultivate the practice of librarianship and to foster a spirit of cooperation among members of the profession, particularly those serving rural and special populations.

Article 3. Membership
Membership in this association shall be open to any person or institution interested in librarianship and in libraries serving small and rural communities or serving special populations, corporate or other.
Dues for membership shall be set by the Board of Directors and ratified by a majority vote of those members present and voting at the Association's Annual Meeting. Dues shall be assessed by the Association annually for the period commencing July 1 of the year. The dues to be paid to the Association shall be as follows:
(a) Individual members. $39
(b) Institutional members. $

Article 4. Meetings
The Association may hold as many meetings a year as it wishes either virtual or real time. One of those meetings should be designated the Annual meeting when a new Board of Directors is sworn in..

Article 5. Officers
Section 1. The officers of the Association are the president, vice president/president-elect, secretary/treasurer.
Section 2. Terms of Office. The officers of the Association shall be elected annually by ballot by the board of directors at the first meeting of the board following the annual meeting and shall serve a term of one year, taking office at the end of said meeting. Each shall serve a term of one (1) year except as otherwise provided by these Bylaws. In the event that a successor has not been duly elected or qualified at the end of the term of office specified above, the incumbent shall continue to serve until duly succeeded.
Section 3. Duties of officers. The officers shall perform those duties assigned to them by these bylaws, the executive board and the parliamentary authority adopted by the Association.

Article 6. Board of Directors
Section 1. Members. The Board of Directors shall be composed of the , officers, the immediate past president and as many members at large as the membership may elect, not to exceed 25.
Section 2. Terms of Office. (a) Officers. Board members who are Association officers shall serve a term on the executive board corresponding to their term of office, except the president. (b) Immediate past president. The immediate past president shall serve a term of two (2) years on the executive board. (c) At-Large members. At-large Board members shall assume office at the close of the annual meeting immediately following their election and shall serve a term of three years, at large members may be elected to serve for up to two (2) terms. (d) In the event that a successor has not been elected or qualified at the end of the term of office specified above, the incumbent shall continue to serve until properly succeeded. (e) All founding Board members shall have a perpetual, nonvoting, position on the Board
Section 3. Duties. The Board of Directors shall have general supervision of the affairs of the Association between its meetings, fix the time and place of business meetings, make recommendations to the Association and perform other duties as specified by these Bylaws or the parliamentary authority. The Board shall be subject to the orders of the Association and none of its acts shall conflict with action taken by the Association.
Section 4. Powers. The Board of Directors shall have sole power, on behalf of the Association, or any of its committees or subunits, to incur indebtedness, solicit funding, make public statements, issue public writings and establish and maintain relations with other organizations.
Section 5. Quorum and voting.. A simple majority of the Board shall constitute a quorum. Resolutions of the Board of Directors shall be supported by the vote of at least a simple majority of its members present and voting.
Section 6. Meetings. Meetings of the Board of Directors shall be called, and the time and place set, at the discretion of the president or six (6) voting members of the Board. However, there shall be at least four (4) meetings of the Board of Directors called and convened between the annual meetings of the Association.
Section 7. Publication of resolutions. The text of these bylaws, and all major resolutions and policy decisions of the Association shall be published on the Association web page.

Article 7. Committees
There shall be such committees and other organization as the Board of Directors shall create or shall be created by a simple majority vote of those present and voting at any meeting of the Association.

Article 8. Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.
Section 2. Voting. The majority of the members voting shall decide general and special elections.

Article 9. Protection of Tax Exempt Status
Section 1. Activities Restricted. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to, its members, executive board members, officers or other private persons, except that the Association shall be authorized and empowered to make reasonable compensation for services rendered to make payments and distributions in furtherance of the Association's educational, charitable and scientific purposes, including distributions to other such organizations under Section 501(c)(6) of the United States Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in, including the publishing or distribution of statements or any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of the Association's articles of incorporation or these bylaws, the Association shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(6) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law).
Section 2. Dissolution. Upon any dissolution, voluntary or involuntary, revocation of its charter, insolvency or bankruptcy of the Association, the executive board shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all of the remaining assets of the Association by donation to the Library of Congress for such use as the Library of Congress shall at its own discursion may determine.

Adopted by the Board of the Association

END/END/END

ARSL bylaws r1

PROPOSED BYLAWS -- Please edit and make comments to davenport@neilsa.org THANKS (:-{}}} Ken

ARSL BYLAWS COMMITTEE Revised 03/31/03
Table of Contents
Article 1.Name
Article 2.Object
Article 3. Membership
Article 4.Meetings
Article 5.Officers
Article 6. Executive Board
Article 7.Committees
Article 8.Parliamentary Authority
Article 9. Protection of Tax Exempt Status
******
Article 1. Name
The name of this association shall be the Association Rural & Small Libraries.

Article 2. Object
The Association is established exclusively for charitable, education and scientific purposes. It shall be incorporated under the laws of Pennsylvania and conducted as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) to promote librarianship, to develop and increase the usefulness of small & rural libraries, to cultivate the practice of librarianship and to foster a spirit of cooperation among members of the profession, particularly those serving rural and special populations.

Article 3. Membership
Membership in this association shall be open to any person or institution interested in librarianship and in libraries serving small and rural communities or serving special populations, corporate or other.
Dues for membership shall be set by the executive board and ratified by a majority vote of those members present and voting at the Association's Annual Meeting. Dues shall be assessed by the Association annually for the period commencing July 1 of the year.. The dues to be paid to the Association shall be as follows:
(a) Individual members. $
(b) Institutional members. $

Article 4. Meetings
The Association may hold as many meetings a year as it wishes either virtual or real time. One of those meetings should be designated the Annual meeting when new officers are sworn in.

Article 5. Officers
Section 1. The officers of the Association are the president, vice president/president-elect, the secretary/treasurer.
Section 2. Terms of office The vice president/president-elect shall become president at the close of the annual meeting one year following his or her election, and shall serve a term of two (2) years except as otherwise provided by these Bylaws. The other officers shall assume office at the close of the annual meeting immediately following their election, and shall each serve a term of two (2) years except as otherwise provided by these Bylaws. In the event that a successor has not been duly elected or qualified at the end of the term of office specified above the incumbent shall continue to serve until duly succeeded.
Section 3. Duties of officers. The officers shall perform those duties assigned to them by these bylaws, the executive board and the parliamentary authority adopted by the Association.

Article 6. Executive Committee/Board
Section 1. Members. The executive board shall be composed of the officers of the Association, the immediate past president and as many at-large members as the board my elect.
Section 2. Terms of Office. (a) Officers. Executive board members who are Association officers shall serve a term on the executive board corresponding to their term of office. (b) Immediate past president. The immediate past president shall serve a term of three (3) years on the executive board. (c) At-Large members. At-large executive board members shall assume office at the close of the annual meeting immediately following their election and shall serve a term of one year, at large members may be elected to serve for up to ten (10) terms. (d) In the event that a successor has not been elected or qualified at the end of the term of office specified above, the incumbent shall continue to serve until properly succeeded. (e) All founding executive committee members shall have a perpetual, nonvoting, position on the executive committee.
Section 3. Duties. The executive board shall have general supervision of the affairs of the Association between its meetings, fix the time and place of business meetings, make recommendations to the Association and perform other duties s specified by these Bylaws or the parliamentary authority. The board shall be subject to the orders of the association and none of its acts shall conflict with action taken by the Association.
Section 4. Powers. The executive board shall have sole power, on behalf of the Association, or any of its committees or subunits, to incur indebtedness, solicit funding, make public statements, issue public writings and establish and maintain relations with other organizations.
Section 5. Quorum and voting.. Sixty five (65)% of the members of the executive board shall constitute a quorum. Resolutions of the executive board shall be supported by the vote of at least a simple majority of its members.
Section 6. Meetings. Meetings of the executive board shall be called, and the time and place set, at the discretion of the president. However, there shall be at least four (4) meetings of the executive board called and convened between the annual meetings of the Association.
Section 7. Publication of resolutions. The text of these bylaws, and all major resolutions and policy decisions of the Association shall be published on the association web page.

Article 7. Committees
There shall be such committees and other organization as the executive board shall create or shall be created by a simple majority vote of those present and voting at any meeting of the Association.

Article 8. Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.

Section 2. Voting. The majority of the members voting shall decide general and special elections.

Article 9. Protection of Tax Exempt Status
Section 1. Activities Restricted. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to, its members, executive board members, officers or other private persons, except that the Association shall be authorized and empowered to make reasonable compensation for services rendered to make payments and distributions in furtherance of the Association's educational and scientific purposes, including distributions to other such organizations under Section 501(c)(6) of the United States Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in, including the publishing or distribution of statements or any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of the Association's articles of incorporation or these bylaws, the Association shall not carry on any other activities not permitted to be carried on (a) by a corporation except from federal income tax under Section 501(c)(6) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law).
Section 2. Dissolution. Upon any dissolution, voluntary or involuntary, revocation of its charter, insolvency or bankruptcy of the Association, the executive board shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all of the remaining assets of the Association by donation to the Library of Congress for such use as the Library of Congress shall at its own discursion may determine.

Adopted by the Board of the Association

ARSL bylaws r1

PROPOSED BYLAWS -- Please edit and make comments to davenport@neilsa.org THANKS (:-{}}} Ken ASRL BYLAWS COMMITTEE Revised 12/19/2002 Table of Contents Article 1.Name Article 2.Object Article 3.Membership Article 4.Meetings Article 5.Officers Article 6.Executive Board Article 7.Committees Article 8.Parliamentary Authority Article 9.Nominations and Elections Article 10.Amendment of Bylaws Article 11.Antidiscrimination Article 12.Special Interest Sections Article 13. Grants and Contributions Article 14. Retention of Property Interest Article 15. Protection of Tax Exempt Status ****** Article 1. Name The name of this association shall be the Association Small & Rural Libraries. Article 2. Object The Association is established exclusively for charitable, education and scientific purposes. It shall be conducted as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) to promote librarianship, to develop and increase the usefulness of small & rural libraries, to cultivate the practice of librarianship and to foster a spirit of cooperation among members of the profession, particularly those serving rural and special populations. Article 3. Membership Section 1. Membership in this association shall be open to any person or institution interested in librarianship and in libraries serving small and rural communities or serving special populations, corporate or other. Section 2. Privileges and responsibilities of the various types of membership shall be Section 3. Dues from each class of membership shall be set by the executive board and ratified by a majority vote of those members present and voting at the Association’s Annual Meeting. Section 4. Any person interested in small and rural libraries may become a member of the association by qualifying under the provisions of one of the classes of membership. Section 5. The executive board with a simple majority vote of the membership may establish additional classes of membership or drop membership classes at will. There shall be seven (7) classes of membership: (a) Individual members. Any person engaged in or qualified to provide service in a small or rural library may be elected to individual membership by the executive board upon recommendation of the membership committee and payment of dues. Special dues rates are available for groups, systems, et. al. (b) Associate members. Any person not connected with a small or rural library who through occupation or profession is interested in small or rural libraries may be elected to associate membership by the executive board upon recommendation of the membership committee and payment of dues. (c) Honorary members. Upon recommendation of the nominative committee, the Association may elect at any election appropriate nonmembers as honorary members. (d) Retired members. Any member who has been an individual member of the Association for at least 5 years, but who has once retired from library employment may be elected to retired membership at any election upon recommendation of the nominating committee. (e) Institutional members. Any library or organization may become an institutional member upon application and approval of the membership committee and payment of dues. Persons designated to the membership committee under an institutional membership shall in all respects be the equivalent of individual members. An institutional member may change the designated person(s) by informing the membership committee of the change(s). (f) Student members. A student member shall be any individual enrolled in any degree program related to librarianship. (g) Special/Honorary Members. Nominated by the executive committee and approved by a ninety (90) percent written vote of the membership at an annual meeting. As well as: (h) Life Members. The executive Committee may approve a class of life members. (I) The term LIFE MEMBER is an honorary term and shall be in addition to that of the regular membership classification title held by the member. (II). This honor is reserved for those persons who are members of this Association of any classification and who have made significant contributions toward the objectives of this organization at the Association level in a manner and for the purposes which are above and beyond those normally required for recognition. Section 2. Dues for each class of membership shall be determined by the executive board subject to approval by 65% of the members present and voting at any regular meeting provided that a written notice and an explanation of the proposed dues changes shall have been mailed to the members at least 10 days in advance of the meeting. Section 3. The right to hold office is restricted to individual members or intuitional members with at least 5 years of continuous membership in the Association. The holding of committee chairs is unrestricted. All members shall receive the Association newsletter and the Association directory as part of their membership. Section 4. Dues shall be assessed by the Association annually for the period commencing July 1 of the year.. The dues to be paid to the Association shall be as follows: (a) Individual members. The annual dues for individual members shall be . 1. Group rate memberships shall be (b) Associate members. The annual dues of associate members shall be . (c) Honorary members. Honorary members shall pay no dues. (d) Student members. The annual dues of student members shall be . (e) Life Members. Honorific in addition to regular membership class. (f) Foundation Members. Foundation members pay a fee such that at five (5) % simple interest will pay the dues current rate for the member in perpetuity, upon the death of the member the interest earned on the foundation membership will go into a special fund to support “scholarships” for individual member librarians to attend ASRL conferences. Any unspent funds will revert to the fund; only the interest on this fund may be disbursed. Section 5. Members failing to pay dues by (three months after due date) of each year shall be suspended from membership. Suspended members may be reinstated at any time upon payment of the full current years dues. Article 4. Meetings The Association may hold as many meetings a year as it wishes either virtual or real time. One of those meetings should be designated the Annual meeting when new officers are sworn in. Section 1. Regular meetings. There shall be at least four (4) meetings of the Association each year. These meetings shall be held by the call of the executive board. The third quarter meeting shall be the annual meeting. Section 2. Special meetings. Special meetings of the Association may be called by the president upon receiving a written petition requesting such meeting, endorsed by at least 10% of the members in good standing of the Association. Section 3. Quorum. Ten (10) % or fifty (50) members qualified to vote shall constitute a quorum for Association meetings. Section 4. Voting. The affairs of the Association shall be conducted by the majority vote of members voting unless otherwise provided in these Bylaws. Article 5. Officers Section 1. The officers of the Association are the president, vice president/president-elect, the secretary/treasurer. All officers of the Association, and the president and vice president/president-elect must be individual members or designated individual members of the Association. No officer may hold more than one office at a time. No officer may be elected to the same office more than 3 consecutive terms. Section 2. Terms of office The vice president/president-elect shall become president at the close of the annual meeting one year following his or her election, and shall serve a term of two (2) years except as otherwise provided by these Bylaws. The other officers shall assume office at the close of the annual meeting immediately following their election, and shall each serve a term of two (2) years except as otherwise provided by these Bylaws. In the event that a successor has not been duly elected or qualified at the end of the term of office specified above the incumbent shall continue to serve until duly succeeded. Section 3. Duties of officers. The officers shall perform those duties assigned to them by these bylaws, the executive board and the parliamentary authority adopted by the Association. Article 6. Executive Committee/Board Section 1. Members. The executive board shall be composed of the officers of the Association, the immediate past president and as many at-large members as the board my elect. Section 2. Terms of Office. (a) Officers. Executive board members who are Association officers shall serve a term on the executive board corresponding to their term of office. (b) Immediate past president. The immediate past president shall serve a term of three (3) years on the executive board. (c) At-Large members. At-large executive board members shall assume office at the close of the annual meeting immediately following their election and shall serve a term of one year, at large members may be elected to serve for up to ten (10) terms. (d) In the event that a successor has not been elected or qualified at the end of the term of office specified above, the incumbent shall continue to serve until properly succeeded. (e) All founding executive committee members shall have a perpetual, nonvoting, position on the executive committee. Section 3. Duties. The executive board shall have general supervision of the affairs of the Association between its meetings, fix the time and place of business meetings, make recommendations to the Association and perform other duties s specified by these Bylaws or the parliamentary authority. The board shall be subject to the orders of the association and none of its acts shall conflict with action taken by the Association. Section 4. Powers. The executive board shall have sole power, on behalf of the Association, or any of its committees or subunits, to incur indebtedness, solicit funding, make public statements, issue public writings and establish and maintain relations with other organizations. Section 5.Quorum and voting.. Sixty five (65)% of the members of the executive board shall constitute a quorum. Resolutions of the executive board shall be supported by the vote of at least a simple majority of its members. Section 6. Meetings. Meetings of the executive board shall be called, and the time and place set, at the discretion of the president. However, there shall be at least four (4) meetings of the executive board called and convened between the annual meetings of the Association. Section 7. Publication of resolutions. The text of these bylaws, and all major resolutions and policy decisions of the Association shall be published on the association web page. Article 7. Committees Section 1.There shall be such committees and other organization as the executive board shall create or shall be created by a simple majority vote of those present and voting at any meeting of the Association. Section 2.Committees shall be of two classes: standing committees and special committees. (a) Standing committees shall be as follows: Audit Committee (b) Special committees shall be appointed by the executive board for a stated period to accomplish a specific purpose. At the end of that period the executive board shall decide upon the continuation of each special committee, unless specifically reconstructed the special committee shall cease to exist at the start of the next annual meeting. (c) Members of standing committees shall be appointed by the president for a term of two (2) years rotating, except as otherwise provided in these Bylaws. Section 3. Duties. Each committee shall submit to the executive board a written annual report of its activities that shall contain any recommendations considered necessary or advisable. Additional reports may be submitted at the option of a committee or as requested by the executive board or president. Summaries of the reports shall be published on the association web site. Article 8. Parliamentary Authority (a) The rules contained in the current edition of Robert’s Rules of Order shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt. (b) A vote to “wave the rules” shall require a seventy-five (75) % super majority. Article 9. Nominations and Elections Section 1. General Elections. (a) Nominating Committee. The executive board (president) shall appoint a standing nominating committee consisting of five (5) members of the Association. The membership of the nominating committee shall represent at least (three) types/classes of membership. (b) Nominations by the Nominating Committee. The nominating committee shall submit at least two candidates for each executive board position and for each of the offices of vice president/president-elect, secretary and treasurer to the web site at least thirty (30) days prior to the meeting. (c) Nominations by Petition. Additional nominations may be made by any member in good standing of the Association by communicating such nomination to the president in writing, to be posted to the web site, endorsed by the signature of at least five (5) percent or 50 members, whichever is smaller, of the Association’s members in good standing, at least forty-five (45) days prior to the annual meeting. (d) Distribution of Ballots. Ballots including the name of the persons nominated by the nominating committee or by petition shall be sent to the membership at least twenty-one (21) days prior to the meeting. Distribution may be (preferred) to the listed e-mail address with “return receipt” or by United State Postal Service (USPS) “regular” mail. (e) Receipt and Counting of Ballots. The nominating committee, on a secure web site, or by USPS, shall receive election ballots within seven (7) days of the annual meeting. The nominating committee secretary shall then tabulate the results of the election and report these results to the Association. (f) Tie Vote. In case of a tie vote, a coin flip conducted by the nominating committee shall determine the successful candidate. Section 2. Vacancies and Special Elections. (a) President. In the event that a vacancy occurs in the office of the president, the vice president/president-elect shall automatically assume the office of the president for the remainder of the term. (b) Vice President/President-Elect. In the event that a vacancy occurs in the office of the vice president/president-elect a special election will be held to elect a new vice president/president-elect to fill the vacancy for the remainder of the term. The vice president/president-elect shall duly succeed to the office of president. (c) Secretary/Treasurer. In the event that a vacancy occurs in the office of the secretary/treasurer, a special election will be held to elect a new secretary/treasurer to fill the vacancy for the remainder of the term. (d) Executive Board Members At-Large. In the event that a vacancy occurs in an at-large membership of the executive board, a replacement shall be appointed by the executive board for the remainder of the term. (e) Special Elections. Special elections shall be held within thirty (30) days of a vacancy occurring, and shall observe the procedures established for general elections. Section 3.Voting. The majority of the members voting shall decide general and special elections. Article 10. Amendment of Bylaws Section 1. Amendments to these bylaws must be proposed by the executive board or by petition signed by no fewer than ten (10) percent of the members of the Association. Such proposed amendments along with a summary of the purpose of the amendment must be filed with the secretary thirty (30) days before a regularly scheduled meeting and notice setting forth the purpose and the wording of the proposed amendment shall be posted by the secretary to to the association web site not later than twenty one (21) days prior to such meeting. Section 2. At such meeting, a proposed bylaw amendment shall be subject to amendment or substation, provided that the amendment is consistent with the original proposed bylaw amendment. Section 3. The secretary shall send ballots to the members immediately following the meeting at which the amendments were discussed and shall observe the procedures established for general elections. The executive board shall specify the time for closing the balloting, but in no case shall it be less than fourteen (14) days after the mailing of the ballots. A vote of two-thirds of the individual membership shall be required for any amendment of these Bylaws. Section 4. These Bylaws may be amended by a two-thirds vote of the returned ballots of the entire membership provided that at least fifty one (51) percent shall have voted. Article 11. Antidiscrimination Neither membership, nor full participation in the activities of this Association, shall be denied to any person on account of race, color, religion, sex, age, national origin, sexual orientation or disability or membership in the American Library Association or its affiliate organizations. (;-{}}} You may want to edit this. Article 12. Special Interest Sections The executive committee may allow the formation of special interest sections or geographically based chapters at its own sole discretion and may set the rules governing such. Article 13. Grants & Contributions Section 1.Application for Funds (a) The President of the Association or any member designated by the executive committee may make applications to philanthropic organizations, corporations, agencies, groups, or persons for grants or contributions of funds or property for carrying out general or specific purposes of the Association. (b) No application shall be made to, or contribution received from, any person or agency except after a determination by the executive committee that a grant of contribution to the association would be motivated by the desire to further the purpose of the Association and not to derive personal benefit or privilege to the donor. Section 2. Acceptance of Grant or Contribution (a) Any member who may be offered a grant or contribution or contract for the association shall immediately notify the President, but the association except on approval of the executive committee of this association shall finally accept no grant or contribution. The terms of any such grant or contribution shall be set forth in writing and signed both on behalf of the association and the donor. Section 3. Administration of Funds (a) Any grant or contribution to the association shall be credited to its general fund unless under the terms thereof a special fund is prescribed. The budgeting, receipt, custody and disbursement of any such grant or contribution shall follow the procedure defined for general funds of the association, unless provided otherwise in the terms of the grant or contribution and agreed to by the executive committee. Article 14. Retention of Property Interest Section 1.Retention of Title (a) All right, title, and interest, both legal and equitable, in and to property of this association shall remain in the association. Section 2.Requirements for Return of Property Any property of the association in the possession or trust of a member shall be returned immediately to the association in the event of their death, resignation, suspension, or expulsion. Article 15. Protection of Tax Exempt Status Section 1. Activities Restricted. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to, its members, executive board members, officers or other private persons, except that the Association shall be authorized and empowered to make reasonable compensation for services rendered to make payments and distributions in furtherance of the Association’s educational and scientific purposes, including distributions to other such organizations under Section 501(c)(6) of the United States Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in, including the publishing or distribution of statements or any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of the Association’s articles of incorporation or these bylaws, the Association shall not carry on any other activities not permitted to be carried on (a) by a corporation except from federal income tax under Section 501(c)(6) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law). Section 2. Dissolution. Upon any dissolution, voluntary or involuntary, revocation of its charter, insolvency or bankruptcy of the Association, the executive board shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all of the remaining assets of the Association by donation to the Library of Congress for such use as the Library of Congress shall at its own discursion may determine.

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